Business is running as normal at Spec Recruitment, but please note that opening times may vary due to COVID-19.

Operations Administrator

Our successful client based in Bristol city centre has a requirement for an Operations Assistant to work closely with the Ops Director.  This is a new role that has been created due to increase in business.  People are at the heart of this business and it has a motivated vibe but still can offer a great work/life balance.

Responsibilities:

  • Ordering stock and office supplies
  • Managing company supplier accounts
  • Organising company events
  • Facilities management
  • Managing HR procedures: issuing starter packs, company handbooks, monitoring absences and updating files
  • Updating training manuals and booking courses
  • Booking travel and accommodation
  • Administration and secretarial support
  • Car fleet, mobile and petty cash administration

Requirements:

  • Minimum 2 years’ experience from within a similar environment
  • Strong IT skills
  • Pro-active with excellent time management
  • Excellent communication skills
  • Ability to work autonomously and quickly

Salary:  up to £25,000pa

25 days holiday

Bonus

Reference: P041020

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Our client based I Bristol is seeking an Assistant Legal Cashier to join their busy and friendly team.

Responsible to: Accounts Manager

Salary: Up to £21,000k

Key Duties and Responsibilities:

  • To assist the Accounts Manager with performing the cashier function in accordance with the current Accounts Rules
  • To comply with company policies and procedures
  • Deal with receipts on Lloyds Link and Lloyds Business Banking
  • Client Account bank reconciliation
  • Client to office transfers, client to disbursement transfers
  • Post bills
  • Deal with high volumes of Electronic payments using Lloyds Link
  • Issue client and office account cheques
  • Process cheques received
  • Re-order paying in books
  • File bank statements and reports
  • Application of client account credit interest
  • Client ledger housekeeping to deal with aged client balances
  • Monitor and respond to emails in the Accounts inbox
  • Take telephone calls on overflow from the switchboard

Skills

  • A well organised individual who can work accurately under pressure when required
  • Able to work as part of a team and provide support for other team members
  • Confident with computerised accounts, case management, email, spreadsheets and online banking
  • Accountancy procedures
  • Communication

This is a fantastic opportunity to join a successful company in Bristol on a full-time permanent basis, if you have the skills required please submit your CV today.

Reference: 217068

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An exciting opportunity has arisen for a driven individual to join our client’s award winning, energetic and experienced lettings team in Bristol as a Lettings Negotiator.

·        Review all managed properties for marketing

·        Review all Let Only properties for marketing

·        Review all rent levels for new letting season

·        Manage 2/3 * Property Co-ordinators

·        Manage viewing staff specifically at critical times of the year

·        Manage 400 days of temporary staff (various times of the year)

·        Prepare and manage check out process (60 staff on main day)

·        Review and update all property photos for marketing purposes

·        Review every property as it lets - prior to admin team processing it

·        Co ordination of To Let and Let By boards

·        Dealing with Tenancy queries, guarantors and Tenants

·        Main contact for Let Only Landlords prior to Letting and informing them once properties are Let

 

The right candidate will be:

  • Able to learn quickly, take responsibility and strive for success
  • A dynamic, fun individual who thrives in a team and takes ownership of their own projects
  • Someone who can build relationships with clients whilst also exploring new opportunities

We are offering:

  • Up to £222,000k DOE
  • Own car required with mileage paid – there will also be access to a company pool car
  • Great company culture and values
  • The opportunity to learn from a lively, highly skilled team
  • Office: Bristol

This is a fantastic opportunity to start a successful career within the property industry while working for a highly successful company.

Reference: 217063

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Our successful Bristol based client has a position available immediately in their office for an Client Accountant with a minimum of two year’s experience.

The successful candidate is expected to be well presented, numerical, self-motivated and have a good eye for detail.

  • Location: Bristol
  • Contract: Permanent
  • Holary: Up to £30,000k DOE
  • Start date: ASAP

 

Key responsibilities:

  • · Ensuring that all client services are delivered to a consistently high standard
  • · Reconciliation of ledgers and payment of funds to clients
  • · Preparation and audit of VAT reports and client statements
  • · Service charge accounts and balance sheets
  • · Ensuring that charges are raised
  • · Variance reporting
  • · Deal with client queries
  • · Reconciliations to date of sale or end of management agreement
  • · Manage void funding
  • · Update on account charges
  • · Produce interest reports and charges
  • · Bank transfers and bank liaison
  • · Review bank reconciliations
  • · Monitoring purchase ledger and sales ledger information to ensure accuracy and completeness

 

Main Accountabilities:

  • · Be responsible for the accuracy and completeness of client accounting records, including client statements and/or profit and loss and balance sheet reporting, VAT and other tax reporting
  • · Compile, check and deliver regular reports

 

Skills and Experience:

  • · Previously worked in a Client Accountant role
  • · Good working knowledge of Tramps or Bluebox
  • · Good understanding of the principles of financial and management accounting
  • · Strong Excel skills
  • · Have the ability to analyse financial information
  • · Knowledge of RICS, VAT and NRL guidelines and procedures
  • · Excellent communication and organisational skills
  • · Ability to work to strict deadlines
  • · Numerate, accurate and with impeccable attention to detail
  • · Able to work as a part of a team
  • · Cope well under pressure and able to meet strict deadlines

 

What we can offer you:

  • Competitive Salary
  • Discretionary bonus scheme
  • 25 days annual leave, plus bank holidays
  • Mobile phone
  • Auto enrolment Pension Scheme
  • Life Insurance
  • Flexible benefits including Health Cash Plan, Holiday purchase and retail discounts
  • Professional Subscription/fees
  • Continuing professional development

If you are seeking the next step in your successful career, please submit your CV today – immediate start available for the right candidate.

 

Reference: 217054

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Export Administrator/ Customer Service Adviser

Working as part of a small team of two, this position is very varied and needs a customer focused person who is happy to keep their varied customer base updated and informed.  A candidate with previous manufacturing industry experience would be desirable and knowledge of SAP is a must.

  • Location: Bristol                                                               
  • Contract: Permanent
  • Hours: Full Time
  • Salary: £21,000 pa

Key Responsibilities:

  • Receiving, acknowledging, processing and confirming sales orders
  • Despatching orders including arranging transport
  • Keeping the customer up to date with the status of their order including any delays
  • Invoicing sales orders
  • Creating shipping documentation to include export, required for transport
  • Taking calls
  • Obtaining transport quotes on request from approved partners

Skills and Experience Required:

  • 2 years customer service experience
  • SAP or similar systems experience
  • Knowledge of export documentation
  • Strong organisational and planning skills
  • Excellent time management skills
  • Good communication skills, both verbally and written
  • Ability to work well under pressure

If you are looking for a position that is varied and offers ongoing development, then please submit your CV today. 

Reference: 217032

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