Scheduling Administrator

Our successful client requires a highly organised Scheduling Administrator to be based at their office in North Bristol.

Contract: Fixed term for 6-12 months
Salary: £20,000-£23,000k
Hours: Full time, Monday-Friday
Start date: ASAP

This varied role involves:
• Liaising with clients to ensure they are satisfied and dealing with any subsequent issues in a timely manner, whether it be a small issue or a general request
• Problem solving via email and phones
• Booking appointments for property inspections and engineers
• Producing letters and sending to clients
• Coordinating and scheduling appointments and home visits
• Using Excel to keep track of all information

Qualifications/Experience:
• Customer service background
• Ability to prioritise a busy workload
• Computer literacy and excellent verbal and written communication skills
• Familiar with Excel
• A good allrounder who can work at pace and as part of a hard-working and friendly team

If you have a customer service focus and great communication skills, please submit your CV today!

Reference: 216890

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Property Administrator

This is a great opportunity to break into the property industry, (as previous experience is not essential), and work within a supportive and friendly team. Our established client, a successful property company with offices across the county, is looking for a bright and personable individual to join their office in Bristol.

Location: Bristol
Contract: Full time, permanent

The role offered involves varied duties, including:

• Processing and maintaining tenant records
• Database management
• Ensuring all paperwork is completed and returned accurately
• Coordinating the reference check process
• Responding to queries via phone and email
• Updating the company CRM system
• Logging money, rent and deposits
• Setting up new tenants on the system
• Liaising with contractors around reported maintenance
• Coordinating with property managers around planned works and arranging schedule for property inspections
• Arranging all viewings and inspections
• Managing all statutory compliance works and certification
• Maintaining both soft and hard files as required
• Manage various online systems, websites and social media platforms


Applicants will be required to communicate across both telephone and email and should therefore have a professional and helpful attitude. Successful candidates must be competent computer operators, able to type quickly and accurately and be able to demonstrate some experience of working in an office environment. Applicants must also work well under pressure and be extremely organised and process driven. If you are seeking the next step of your successful career, then please submit your CV today!

Reference: 216884

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Administration Processor

An exciting opportunity has become available to join a fast-growing housing corporation based in Bristol.

• Salary: £18,000-£22,000k
• Location: Bristol
• Contract: Full time, permanent
• Hours: 9am-6pm (with a 5:30pm finish on Fridays)
• 1 in every 4 Saturdays (9:30am – 3:30pm) and then half a day off in return during that week

 

The role offered involves varied duties, including:

• Processing and maintaining tenant records
• Database management
• Ensuring all paperwork is completed and returned accurately
• Coordinating the reference check process
• Responding to queries via phone and email
• Updating the company CRM system
• Logging money, rent and deposits
• Setting up new tenants on the system

Applicants will be required to communicate across both telephone and email and should therefore have a professional and helpful attitude. Successful candidates must be competent computer operators, able to type quickly and accurately and be able to demonstrate some experience of working in an office environment. Applicants must also work well under pressure and be extremely organised and process driven.

This is a fantastic opportunity to gain valuable experience working within the property industry for a successful and vibrant company.

Reference: 216873

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Viewings Administrator

Do have a full UK driving licence and like the idea of a varied role? If so, we may have the perfect opportunity for you!

Our successful client based in Bristol are seeking a Viewings Administrator to join their friendly team on a full-time permanent basis. Your role will be a 50/50 mix of conducting property viewings and office-based work. 

 

  • Salary: £18,000-£20,000k
  • Location: Bristol
  • Contract: Full time, permanent
  • Hours:9am-6pm (with a 5:30pm finish on Fridays)
  • 1 in every 4 Saturdays (9:30am – 3:30pm) and then half a day off in return during that week
  • Transport: Pool car provided
  • Full UK valid driving licence is essential

 

General Responsibilities:

  • Admin/filing
  • Assisting staff with general administration tasks in the office
  • Updating the company CRM system
  • Answering the phones and transferring calls
  • Conducting professional property viewings
  • General run around – checking property conditions, taking meter readings etc

 

Person Specification:

  • Confident and energetic
  • Must have a UK driving licence
  • Good time keeping skills
  • Good communication skills, both verbal and written

 

Full training will be provided to the successful candidate. If you’re interested in the property industry or just don’t fancy being stuck in the office all day, then this may be the perfect role for you – apply today!

 

Reference: 216872

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Spec Recruitment have a great opportunity for a highly numerate individual seeking an opportunity to kick-start their successful financial career while working for a fantastic creative company based in Bristol.

Salary: £20,710 to £21,740k per annum
Location: Bristol
Hours: 40 hours per week (Hours 9am to 6pm, Monday to Friday, with an hour for lunch)
Holiday: 23 days annual holiday + statutory bank holidays
Pension: Company contribution is 3% & minimum employee contribution is 5%
Bonus: The Company offers a performance-related bonus scheme where the maximum payment available is 125% of monthly salary

The main purpose of the job is to support the Assistant Financial Controller and the wider Finance Team by accurately and efficiently processing financial data and transactions relating to staff, suppliers and customers.

Duties Include:
• Processing receipts, sales invoices and payments
• Credit control
• Balancing accounts
• Purchase ledger
• Banking cheques and cash handling
• Maintaining spreadsheets and financial records
• Supporting the handling of financial data
• Clerical tasks such as filing, handling phone calls, emails and dealing with mail & petty cash

This is primarily a support role to the Finance Department, with room to develop and progress as the company and the department grows.

Skills Required:
• Excellent attention to detail
• The ability to maintain clear and accurate financial records
• The ability to work independently and as part of a team
• Computer literate, with intermediate use of Excel
• Ability to multi-task, prioritise and manage your own workload
• Good verbal and written communication skills

The successful candidate must be numerate, with high attention to detail. A finance degree or financial office experience isn’t necessarily essential!

You will be working in a vibrant office with a great team of employees. This is a fantastic opportunity to join a fun company in Bristol which offers a great career opportunities. If you have a love for numbers then please submit your CV today.

Reference: 216869

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Temporary Billing Administrator

We are seeking a Temporary Billing Administrator to join our client, a successful legal firm in Bristol.

Contract: To start ASAP on a temporary basis (2-3 weeks) with the potential to become a Fixed Term Contract of 6 months
Location: Bristol
Salary: £16,000 - £18,000 depending on experience

Overall Purpose:
To support our client with administrative and basic billing activities.

DUTIES:
• The accurate and timely production of basic bills
• Upload of invoices into third party billing platforms
• Client and matter opening
• Upload of invoices into finance system
• Assisting with mailbox queries

 

SKILLS REQUIRED:
• Strong attention to detail
• Comfortable with Excel
• Customer service driven
• Excellent numeracy skills
• The ability to deliver under pressure
• Team player – willingness to help across teams when required

If you are available immediately for temporary employment and are hard-working and reliable then please submit your CV today!

Reference: 216860

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We are seeking a numerate and customer focused Credit Management Clerk to join our clients expanding team in Bristol on a full time, permanent basis

 

Location: Bristol
Salary: £22,808k + Monthly bonus
Contract: Full time, permanent

Overall Objectives:

To ensure timely collection of cash receipts due from debtors.
To ensure customers invoice queries are resolved in line with our credit policy and department SLA’s.
To ensure that Credit Management procedures are maintained to a standard of excellence.

Key Tasks/Areas of Responsibility:

• Ensure debt is collected in line with procedure and monthly set targets
• Manage defaulting debtors to conclusion including suspension of services and preparation to legal action
• Take card payments over the telephone
• Month end cash forecasting
• Review with Team Leader daily/ weekly on outstanding balances and queries
• To record all communication with customers on the correct systems and ensure that system is maintained accurately
• Manage returned invoices sent by email and update systems with the correct contact details
• To investigate all invoice queries received and for necessary credit notes to be raised
• To notify customers of credit rejections
• Maintain call quality SLA of 80%
• To liaise with the Team Leaders, Managers, Sales and Depots on all issues of Credit Management

 

If you are numerate, target driven and enjoy delivering fantastic customer service and have experience within an office environment involving similar skills then please submit your CV today!

Reference: 216851

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Property Manager

Our successful Client is seeking a Property Manager to join their award winning, energetic and expanding team in Bristol.

 

The Role:
The role will involve managing a small team who are responsible for liaising with tenants and landlords about maintenance issues for the managed portfolio. The role will require the successful candidate to oversee and ensure the smooth running of the growing portfolio as well as managing the Property Management Team. Other duties include:

• Organisation of safety certificates
• Relationship building with tenants and landlords
• Reactive maintenance
• Property inspections

Candidate Specification:
• Thrive on keeping busy and enjoy working under pressure
• Property management experience or experience of dealing with general public in face to face customer service role
• Have excellent telephone manner
• Have great negotiation skills
• Have a meticulous attention to detail
• Have an outgoing personality with a passion for customer service

Additional Information:
• Basic salary of £22K with a realistic OTE £27k
• Monday to Friday 8.45am-6.00pm (one 6:30pm finish per week) & 1 in 4 Saturday’s 9am- 4pm (with lieu day in the week)
• Own car required with mileage paid – there will also be access to a company pool car
• 25 Days annual leave + bank holidays
• Great company culture and values
• Plenty of first-class training and development resources
• The opportunity to learn from a lively, highly-skilled team
• Start Date: ASAP
• Office: Bristol

This is a great opportunity for a confident, experienced and motivated candidate, apply today!

Reference: 216800

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