Business is running as normal at Spec Recruitment, but please note that opening times may vary due to COVID-19.

Office/Facilities Coordinator

We are seeking an enthusiastic, hard-working and proactive Office/Facilities Coordinator to oversee the efficient administration and running of our clients thriving and tight knit office in Bristol.

The ideal candidate will be an innovative and upbeat individual who is keen to take on this varied vacancy. The role will involve elements of PA work, administration, facilities, compliance, administration and customer service; allowing the successful candidate to continue their career as an experienced Office/Facilities Manager.

This is an exciting and newly established role, so an element of adaptability will be required from the successful candidate.

 

Location: Bristol

Contract: Permanent

Hours: Full time

Salary: £22,000-£26,000k  

 

Key responsibilities include (but are not limited to):

  • Assisting with facility coordination
  • Coordinating diaries
  • Running weekly reports
  • Responding to phone and email enquiries
  • Meeting and greeting clients
  • Assisting with events
  • Ensuring health and safety compliance
  • Helping with accounts
  • Agreeing and maintaining contracts for office
  • Maintaining files and inventories
  • Marketing/social media
  • Ordering office supplies
  • Assisting with deliveries (using the forklift, training will be provided)
  • Maintaining and updating databases
  • Other reception/office management duties as required

 

The ideal candidate:

  • Strong IT skills
  • Good time management and prioritisation skills
  • Strong communication skills across all mediums
  • Professional, confident, can-do attitude
  • Previous experience in a similar role
  • Friendly and personable!

 

This role is ideally suited to a bright and self-motivated individual who enjoys a busy and varied day and will allow the successful candidate to develop the vacancy and their own skills. Working as part of a friendly and well-established organisation, this is a great place to be.

Reference: 217064

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An exciting opportunity has arisen for a driven individual to join our client’s award winning, energetic and experienced lettings team in Bristol as a Lettings Negotiator.

 

Duties Include (but are not limited to):

  • Generate, arrange and carry out viewings of properties to let
  • Build and maintain long term relationships with Landlords
  • Ensure all office systems/service standards are adhered to

 

The right candidate will be:

  • Able to learn quickly, take responsibility and strive for success
  • A dynamic, fun individual who thrives in a team and takes ownership of their own projects
  • Someone who can build relationships with clients whilst also exploring new opportunities

 

We are offering:

  • Up to £222,000k DOE
  • Own car required with mileage paid – there will also be access to a company pool car
  • Great company culture and values
  • The opportunity to learn from a lively, highly skilled team
  • Office: Bristol

 

This is a fantastic opportunity to start a successful career within the property industry while working for a highly successful company.

Reference: 217063

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A great opportunity to join a large reputable independent firm in Bristol as a Sales Progressor.
 
The role involves working within a fast-paced sales environment and helping vendors and buyers with the legal and mortgage processes associated with their property purchase.

This is a customer facing, relationship building and rewarding position.

 

  • Location: Bristol
  • Hours: Full time
  • Contract: Permanent
  • Salary: 21k OTE £24k


 
The Role:
 

Manage a large pipeline of property purchases
Work closely with external solicitors and mortgage brokers
Maintain regular client contact
Be extremely organised when tracking and managing the sales progression pipeline
Regularly report to company Directors
Dealing with the progression of properties sold subject to contract
 
The ideal Candidate:

Previous sales progression experience or similar is highly preferred
Knowledge of the legal process of purchasing a property
An understanding of the mortgage application process
Excellent organisational skills
Confident and hardworking
 
This role is a fantastic opportunity for someone who has strong work ethic, who is very well organised and preferably has a good understanding of the legal processes for purchasing property.
 

Reference: 217062

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Account Manager

Our client in Bristol is seeking a hard-working and enthusiastic Account Manager to provide support to their Sales Representatives.

  • Contract: Temp to Perm or Perm
  • Hours: Full time (37.5 hours) or Part Time (26-30 hours). Part time hours can be flexible to accommodate the candidate!
  • Salary: Up to £21,000k depending on experience
  • Location: Bristol

Duties include:

  • To provide a flexible, solid and effective administration to the sales team
  • Calling new and existing customers regarding quotations
  • Checking to see how the first deliveries have gone with customers
  • To assist in the coordination of the Sales Representatives’ calendar and to make appointments with clients where it is felt appropriate
  • Take phone calls and assist with queries
  • Compiling price lists
  • Running reports
  • Altering prices on customers’ accounts
  • To up-sell where appropriate
  • To assist in the up-keep of the CRM ensuring details are up to date and live

Skills and Experience:

  • Good typing and computer skills
  • Self-motivated, confident and enthusiastic
  • Ability to build and maintain positive relationships with clients
  • Great communication skills
  • Ability to work well in a team

This is a fantastic role with in-depth training and guidance suitable for someone who is happy working within a sales environment but without having to cold-call. If it sounds interesting to you, apply today!

Reference: 217061

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Property Manager

Our successful Client is seeking a proactive and reliable Property Manager to join their expanding team in Bristol on a full-time permanent basis.  

Working for a firm with a vibrant and lively team this a fantastic opportunity for a practical and proactive individual with experience in administration and/or customer service to become a Property Manager for an established company in Bristol.

Maintaining a large portfolio of high specification properties, the successful Property Manager will coordinate the maintenance, tenancies, inspections and administration of properties across Bristol, liaising with tenants, landlords and maintenance staff.

 

  • Salary: Up to £24,000
  • Location: Bristol
  • Hours: Full time including one in every 4 Saturdays

 

Duties Include:

  • Getting to know landlords and their individual requirements
  • Liaising with resident tenants and landlords
  • Acting as a go between ensuring a balance between Landlord spend and maintaining the value/standard of their property
  • Liaising with 100 properties, with an average of 5 tenants in each
  • Liaising with 1 Landlord who owns the houses/apartments above

 

Person Specification:

  • A basic knowledge of how a house/property works
  • Scheduling experience
  • Customer service skills
  • Customer focused skills
  • An essential knowledge of costings for projects and what would be reasonable
  • Diplomatic approach
  • A calm approach in all situations is essential

 

This role is well suited to a candidate who has previous scheduling experience or someone who has worked for a building/engineering/utilities company.

This is a fast paced and challenging role requiring exceptional organisation and coordination skills along with outstanding communication skills in order to develop and maintain a customer orientated service.

If this sounds like the perfect role for you, apply today!

Reference: 217060

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Temporary Customer Service Administrator

Our client has never been busier!!  You will be joining a fun, energetic team for a great company based in North Bristol on an ongoing temporary basis.

 

This is a dynamic role that will allow you to become part of a hardworking and friendly team, within a company who pride themselves on delivering first class service to all clients. Assisting the busy Sales Team, you will be a motivated and proactive individual eager to learn new skills.

 

  • Location: North Bristol (free parking)
  • Salary: Up to £10ph
  • Contract: Temporary (ongoing)
  • Hours: Full time
  • Start date: ASAP

 

Duties Include:

  • Processing purchase and sales orders in an accurate and timely manner
  • Responding to client correspondence via phone and email
  • Updating company databases
  • Supporting the sales team with administration and coordination
  • Liaising with warehouse staff and other departments within the company to ensure smooth delivery
  • Raising invoices
  • Follow up with vendors for tracking shipments
  • Liaising with other departments/colleagues regarding returns and replacements for faulty items
  • Providing quotations and order confirmations
  • Forwarding delivery paperwork to the correct department
  • Other ad hoc duties as required

 

The successful candidate for this role must have a confident and enthusiastic telephone manner in order to build and maintain strong relationships with customers, have a strong attention to detail and the ability to multi-task, remain calm and efficient when under pressure and be a keen team player but equally confident when working alone. Experience in a similar role would be advantageous but not essential. Partly working from the office and partly from home.  If you are available for immediate employment in Bristol and have the skills required, please submit your CV today!

 

Reference: 217059

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Administrator

Our client who runs a successful privately-owned company in Bristol needs someone due to expansion!  If you enjoy a mix of telephone and administration work, this could be the ideal job for you.   With no day ever the same, there is plenty of scope to take on more responsibilities and advance your career.

 

  • Salary: Up to £22,000k
  • Contract: Full time, permanent
  • Location: Bristol

 

Duties will include (but are not limited to):

  1. Updating databases
  2. Coordinating bookings online and over the phone
  3. Arranging documentation and certificates
  4. Responding to telephone enquiries
  5. Diary management
  6. Email/inbox management
  7. Other general ad hoc administrative duties as required

 

Skills Required:

  1. Process driven with a high attention to detail
  2. Minimum 2 years office experience, ideally within one company 
  3. Strong communication skills, both verbal and written
  4. Highly organised
  5. A sense of humour and the ability to cope in a deadline driven environment

 

If you are seeking a role within a fun and progressive industry and are a hard-working and reliable individual, then please submit your CV today!

 

 

Reference: 217058

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Property Manager

We are seeking an enthusiastic and customer focused Property Manager to join our client’s successful property company in Bristol. The role will involve working as part of a small team and you will be responsible for liaising with tenants and landlords about maintenance issues for the managed portfolio. The role will require the successful candidate to oversee and ensure the smooth running of the growing portfolio as well as managing the Property Management Team.

 

Other duties include:

  • Organisation of safety certificates
  • Relationship building with tenants and landlords
  • Reactive maintenance
  • General administration and customer service
  • Database management
  • Property inspections

 

Candidate Specification:

  • Thrive on keeping busy and enjoy working under pressure
  • Property management experience or experience of dealing with general public in face to face in a customer service role
  • Have excellent telephone manner
  • Have great negotiation skills
  • Have a meticulous attention to detail
  • Have an outgoing personality with a passion for customer service

 

Additional Information:

  • Basic salary of £20,000-£23,000k
  • Hours: Full time (Monday-Friday only) 37.5 hours pw
  • Great company culture and values

 

This is a great opportunity for a confident, experienced and motivated candidate, please apply today!

 

Reference: 217053

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Administration Coordinator

If you are someone who enjoys working in a dynamic environment, where no day is the same, this could be the role for you.  A healthy mix of marketing, administration and customer service, you will be the ‘go to person’ within the sales team assisting them daily.


You will join a successful branch and assist the Office Manager with the day to day admin & marketing tasks of this highly successful office.


Duties include:

  • Assisting the Sales Team, answering the phone, dealing with enquiries and taking messages
  • Typing property descriptions from dictation and various other sales letters as required.
  • Uploading photos, checking paperwork, sending drafts for approval
  • Ensuring window presentations are current & up to date
  • Preparing advertisements for entry into various editorials
  • Maintaining the offices webpages
  • Raising sales invoices
  • Ordering stationary, filing and any other task that is within this job scope.

 

You will have:

  • Excellent time management skills including the ability to prioritize
  • An excellent telephone manner
  • Meticulous attention to detail
  • A good knowledge of MS Office packages

 

Our client can offer:

  • 25 Days annual leave + bank holidays
  • Great company culture and values
  • First-class training and development resources
  • £18,000k OTE: £20,000K

 

The ideal candidate will live in North West Bristol and have a  minimum of one year’s solid administration experience.

 

Reference: 216976

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