ADMINISTRATION

Below you will find our Administration current vacancies, if you would like to apply simply click the apply now button and send us your details and CV, if you cannot see the role you are looking for please do contact us with your CV and we will do our very best to help you.

Cost Administrator

Our successful client in Bristol is seeking a hard-working and reliable Cost Administrator to join their friendly team.

 

Contract: Temporary to Permanent
Location: Bristol
Salary: £22,000-£24,000pa

 

Duties will Include:

• Prepare client accounts for the Quantity Surveyor on a weekly basis, applying costs in line with the framework procedure to include:
o Site personnel hours
o Site supervision hours
o Plant and machinery
o Materials
o Subcontractors
• Present accounts to the Quantity Surveyor on a monthly basis to review before submission to the client.
• Ensure weekly cost information is correct and distributed to the site teams for verification.
• Ensure our costs are being recovered in line with agreed framework rates – query with the Quantity Surveyor on loss items.
• Manage cost queries and arrange credits or re-allocation with suppliers and the in-house cost administration team.
• Prepare and finalise scheme audit on completion of the works – providing substantiation of costs.
• Ensuring internal cost booking system is accurate.

 

Skills and Experiences:

• Excellent organisation and communication skills.
• Competent with Word, Excel and Outlook.
• A willingness to learn and have good attention to detail.
• Excellent time management and organisational skills.
• The ability to work autonomously and as part of a team.

 

Immediate start for the ideal candidate, if you believe you have the relevant skills and experience and want to join a hard-working and successful business then please submit your CV today!

Reference: 216564

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Staff Coordinator

We are recruiting for a Staff Coordinator to join our client’s office in North Bristol. 


Reporting to the Scheduling Manager, you will be responsible for ensuring the effective planning of manpower to fulfill requirements, including scheduling staff members, organising training, visas, administration, updating records and liaising with Area Managers.

 

Working Hours: Monday to Friday, 40 hours per week - (out of hours telephone cover will be in rotation one week in every four)
Location: North Bristol
Salary: Up to £20,000k
Contract: Full time, permanent

 

Main Duties Include:

• Efficient planning and scheduling of over 300 staff members
• Ensure staff travel documentation is obtained
• Timely communication with staff at home regarding future assignments
• Work with recruiting team scheduling new employees
• Liaise with Area Manager’s on a weekly basis planning staffing requirements
• Liaise with Shop Manager’s and Area Manager’s regarding completion of performance appraisals and performance plans
• Update salary details, process expenses and run monthly payroll reports
• Process monthly manning reports for external clients
• Organise training

 

Skills Required:

• Strong organisational skills and attention to detail
• Confident communicator with excellent telephone manner
• Experience working in an HR environment
• Experience in a previous scheduling position
• Knowledge of MS Office with proficiency in Word and Excel

 

This is a varied and fast-paced role suited to someone with exceptional organisational skills. If you believe you have the relevant skills and experience, please submit your CV today!

 

Reference: 216545

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Client Account Co-ordinator

Our successful client based in North Bristol is seeking a Client Account Co-ordinator to join their busy and growing team in Bristol.

 

Location: North Bristol
Contract: Permanent full time
Start Date: ASAP
Salary: £12,000-£23,000
Hours: Either 9.00am – 5.00pm with ½ hour lunch or 9.00am – 5.30pm with 1 hour lunch
Holidays: 24 days Holiday plus bank holidays

 

Duties to include:
• Responsible for maintaining the Client Rent Accounts
• Receipting in Tenants payments
• Approving Contractor invoices
• Paying Landlords/Contractors; running statements & remittance advices
• Chase late rents
• Taking responsibility for the Card Machine
• NRL Tax – including quarterly & year end returns
• Month End reconciliations
• Collating weekly figures and updating various spreadsheets for month/year ends
• Keeping reports on Managed Portfolio properties
• Dealing with Renewals (Sending letters, drawing up new Agreements, Serving S21 Notices and all other related duties)
• Move In Files – Check files are correctly completed; Register deposits with DPS; Send Landlord Packs
• Let Only deposit returns
• ARLA Audit
• Send the Company Accounts team – Agency Fees; Lets Referrals; Lets Return
• Holiday cover for Admin

 

Key Skills:
• Have Accounts experience
• Have a good knowledge of MS Office packages
• Thrive on keeping busy and enjoy working under pressure
• Have excellent telephone manner
• Have a meticulous attention to detail
• Have an outgoing personality with a passion for customer service
• Demonstrate first class administrative skills
• Have excellent time management skills including the ability to prioritize

 

This is a varied role suitable for someone with a can-do attitude. If it sounds like the perfect role for you, please submit your CV.

 

Reference: 216543

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Membership Coordinator

Our client based in Bristol are seeking a Membership Coordinator to join their team on a permanent full-time basis.

 

Contract: Permanent full time
Location: Bristol
Salary: £20,285, rising to £21,285 after successful completion of probationary period

 

Key Responsibilities Include:
New Member Enquiries
• Responsibility for all new membership enquires received via website, email, telephone or colleagues
• Follow-up register of interest forms received from events/exhibitions

New Member Set-Up
• Liaise with finance to raise invoices
• Take credit card payment for fees
• Set up new members on the CRM system
• Send out Membership Welcome Packs

Membership Administration
• Advise the Events Team and Finance Team of any new members for updates
• Contribute to the creation of any new membership materials
• Ensure sufficient stocks of merchandise
• Maintain information on member benefits Discounts & Offers
• Send emails to the membership where required e.g. requests for members to update their contact information

Membership Reporting
• Submit a daily activity report via email to the Director
• Submit a monthly one-to-one document to the Director
• Prepare monthly Membership Reports to include a breakdown of membership activity

Exhibition Attendance
• Book exhibition space at appropriate external events
• Arrange to attend events including; Spring Conference, National Conference and Autumn Conference
• Liaise with designers to create any required pre-event promotional items i.e. adverts or banners
• On-site arrangement of the exhibition stand including setting up/breakdown
• Oversee stocks of exhibition stand merchandise i.e. pens, thermal mugs, post-it-notes etc

Ex-Member Targeting (Campaign Activities)
• Set-up system for annual targeting of ex-members at; 6 month, 9 month and 12 month intervals to encourage return to

 

Person Specification:

• Previous telesales experience
• Membership background desirable, but not essential
• Strong communication skills, both verbal and written
• Be able to demonstrate accuracy when dealing with venue confirmations/contract completion and delegate information
• Understand the importance of budgets
• Understand the basic principles of marketing/ sales
• Possess good judgement when making decisions and have the confidence to manage the events process with little supervision

 

This is a varied, fast-paced and exciting role suited to someone with a ‘can-do’ attitude and positive working ethic. If this role sounds like the perfect challenge to you, apply today!

 

Reference: 216534

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Reservations Administrator

Are you looking for an exciting opportunity to kick-start your career? Do you enjoy talking to customers and have a good eye for detail?

We are very pleased to be recruiting for our client based in the centre of Bristol, looking for an enthusiastic Reservations Administrator to join their friendly team on a temp to perm basis.

 

Hours: Monday to Friday- 37.5 hours a week
Salary: £7.83ph
Location: Central Bristol
Contract: Temp to Perm

 

The role will be a customer focused role and will include a variety of different jobs on a daily basis.

The role will include:
* Good communication skills, liaising between mangers and customers
* Effective diary management
* Use of our client’s in-house computer database
* Answering queries via telephone and emails
* Prioritising workloads

 

The individual:
* Enthusiastic approach
* Adaptable and flexible
* Good attention to detail

Full training will be provided to the successful individual.

 

This is a great opportunity to be working for a fantastic company based in a lovely modern open-planned office in an ideal location! If you are looking for work on a Temp to Perm basis and are available immediately, please apply with your CV.

 

Reference: 216508

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Administrator

An excellent opportunity has arisen for an Administrator to join a privately-owned business in South Bristol.

 

Salary: £18,000k
Location: South Bristol
Contract: Full time, permanent

 

Your duties will include:
• Processing orders
• Dealing with enquires
• General administration
• Covering reception when needed
• Filing and photocopying

 

The successful candidate must have:
• A professional and flexible attitude to work
• Strong communication skills, both verbal and written
• High attention to detail with good organisational skills

If this sounds like the perfect role for you, apply today!

 

 

Reference: 216502

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Administrator/Negotiator

Our Client, a friendly and professional business are looking for a new Administrator/Negotiator to join their small but busy team on a full-time permanent basis. This is a fantastic opportunity for someone who drives and is looking to work within a property environment without having to work weekends!

 

Salary: £17,000-£19,000

 

Duties will include:
• Dealing with day to day queries via telephone and face to face
• Liaising with landlords
• Conducting viewings with prospective tenants
• Property inspections
• Creating and overseeing the signing of contractual documents
• General office and administrative duties

 

Person Specification:
Applicants must be enthusiastic and articulate, with a high level of IT literacy; although personality and the determination to succeed are the most vital qualities.
This is an excellent opportunity for a confident, well presented team player to join this forward thinking, well established agency. The successful candidate will ideally have worked customer facing role previously, although full training and support will be given. You will need to be a strong communicator both over the phone and face to face, have a full clean driving licence and own transport. The successful candidate must have a good sense of humour, be highly motivated and possess a natural flair for providing quality customer service.

 

If it sounds like the perfect role for you, apply today!

 

 

Reference: 216449

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Administrator

Working for our successful client based in North Bristol, this is a role that is varied and fun, where no day is the same.

 

• Salary: £10,000-£15,0000
• Working Hours: Mon-Fri 9am-6pm and every other Saturday 9am-5pm with one day off the same week as working Saturday
• Commission: a % of the team’s monthly income over threshold. This would be approximately £200-£300 per month and introduced after a few months into the job
• 20 Days holiday
• Internal and external training programmes which can lead to recognised certificates within the industry

 

Duties include:
• Speaking with clients and taking messages
• Typing documents and letters
• Uploading information onto the website
• Preparing advertisements from templates
• Raising invoices
• Ordering stationary and general office duties

 

The job will be suitable for an individual who is very well organised, can deal with the public, has a full clean driving licence and is a good team player.

Candidates should have:
• Good prioritisation and time management skills
• Strong administration and customer service ability
• Attention to detail
• Working ability of MS office

 

Great team environment, good benefits and ongoing training is available, apply today!

 

 

Reference: 216418

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