ADMINISTRATION

Below you will find our Administration current vacancies, if you would like to apply simply click the apply now button and send us your details and CV, if you cannot see the role you are looking for please do contact us with your CV and we will do our very best to help you.

Business is running as normal at Spec Recruitment, but please note that opening times may vary due to COVID-19.

Team Assistant

This is an exciting opportunity for an experienced Team Assistant to join our client’s business on a full-time permanent basis in Bristol. 

 

  • Location: Bristol (free parking)
  • Salary: Up to £25,000k
  • Hours: Full time
  • Contract: Permanent

Our client’s business is undergoing rapid growth, and this is an exciting time to join. The Team Assistant will have overall responsibility for providing daily support to their Senior Management Team based in Bristol. Due to the rapid expansion of our client’s the business, this key role is to free the Director’s time from administrative and support tasks so they can spend the maximum time on strategic tasks/operations.

 

Key Responsibilities:

  • Providing confidential support to four Directors, including diary management, E-mail management, travel arrangements, booking accommodation, typing and document protection
  • Assisting with the production of monthly management and Board reports
  • Acting as point of contact for the SMT and controlling access to the Directors
  • Scheduling meetings and appointments
  • Managing and submitting expenses
  • Taking minutes and distributing accordingly
  • Other ad hoc and administration support

 

Ideally you will have:

  • 3 years proven experience in a similar level role
  • Excellent organisational and time management skills
  • Exceptional literacy and numeracy skills.
  • Ability to communicate effectively at all levels
  • Excellent diary management
  • Advanced user of MS Office: Word/Excel/PowerPoint/Outlook
  • Ability to be confidential and discreet with sensitive information
  • Ability to multitask
  • Excellent attention to detail

 

This is a varied position offering great benefits and a supportive and dynamic working environment. If you have experience working as a PA/Senior Administrator/Secretary and are seeking the next step in your successful career, then please submit your CV today.

Reference: 217055

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Property Manager

We are seeking an enthusiastic and customer focused Property Manager to join our client’s successful property company in Bristol. The role will involve working as part of a small team and you will be responsible for liaising with tenants and landlords about maintenance issues for the managed portfolio. The role will require the successful candidate to oversee and ensure the smooth running of the growing portfolio as well as managing the Property Management Team.

 

Other duties include:

  • Organisation of safety certificates
  • Relationship building with tenants and landlords
  • Reactive maintenance
  • General administration and customer service
  • Database management
  • Property inspections

 

Candidate Specification:

  • Thrive on keeping busy and enjoy working under pressure
  • Property management experience or experience of dealing with general public in face to face in a customer service role
  • Have excellent telephone manner
  • Have great negotiation skills
  • Have a meticulous attention to detail
  • Have an outgoing personality with a passion for customer service

 

Additional Information:

  • Basic salary of £20,000-£23,000k
  • Hours: Full time (Monday-Friday only) 37.5 hours pw
  • Great company culture and values

 

This is a great opportunity for a confident, experienced and motivated candidate, please apply today!

 

Reference: 217053

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Credit Control Administrator

Are you an experienced Credit Controller seeking the next step in your successful career? If so, we may have the ideal role for you!

We have a fantastic opportunity for a detail orientated, process driven and reliable candidate to join our clients professional and thriving company near central Bristol.

  • Hours: Full time
  • Location: Bristol (free parking)
  • Contract: Permanent
  • Salary: £22,000k - £25,000k

Key Responsibilities:

  • Credit control
  • Liaison with clients
  • Assist with the maintenance of the database
  • Assist with supplier invoice processing, queries and payment allocation against budget reports
  • Provide holiday cover for other members of credit control team and general assist at peak times
  • Assist in the preparation of reports and year end reporting
  • Collate information packs issued to clients
  • Other ad-hoc administration duties

Skills and Experience:

The ideal candidate will have experience in credit control and should also have excellent communication skills, attention to detail, commercial awareness and an enthusiasm to ‘take ownership’ of their role.  The position requires strong IT skills, including Excel and report presentation.

  • A proven track record of credit control
  • A proven track record in administration
  • Good attitude
  • Hard working, reliable, honest, polite, co-operative
  • Numerate
  • Good attention to detail
  • Willing to learn
  • Able to work as a part of a team
  • Advanced IT skills including Outlook and Office products.

What we can offer you:

  • Competitive salary
  • Profit share scheme
  • 25 days annual leave, plus bank holidays
  • Auto enrolment pension scheme
  • Life Insurance
  • Free parking
  • Flexible benefits including childcare vouchers, cycle to work, holiday purchase and retail discounts

If you are an experienced administrator with credit control experience this could be the perfect role for you – an opportunity to join a highly successful and supportive organisation in Bristol.

 

Reference: 216992

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